340b Program Coordinator
Job Title: 340b Program Coordinator
Pay Grade: 8
Reports to: Pharmacy Manager
Department/Job Code: 1080
OSHA Exposure Level:
The 340b Program Coordinator will work under the supervision of the Pharmacy Manager to ensure compliance with the 340B program as well as to maximize the benefits of the program. The 340B Program Coordinator will synthesize and analyze all data related to participation in the 340B drug discount program including performing routine audits, maintaining policies, procedures, and certification, and is responsible for day-to-day administration and operation of the 340B drug discount program.
This position has access to and knowledge of extremely sensitive, private and confidential materials. Ability to maintain the highest standard in this area is required with zero tolerance.
Performs all duties and responsibilities in accordance to the established FMC policies, procedures and guidelines.
Bachelor's of science/ bachelor's of arts in business or health related field preferred.
Minimum two years healthcare experience in or along with Pharmacy Purchasing/Supply Chain Management background required.
Job-related Skills: Strong interpersonal, communication and presentation skills; ability to problem-solve and facilitate resolution to issues; demonstrates ability to handle multiple priorities; ability to make independent decisions.
Organizational Expectations and Responsibilities:
- Mission and Service Values
- Empathy – Demonstrates a willingness to understand others’ perspectives, without labeling or judging; treats others with compassion and is personally engaged in providing patient and family-centered care.
- Integrity—Takes responsibility for own words and actions; has passion and courage to do the right thing; delivers on promises and commitments; is honest and achieves excellence in all things through ethical and legal behavior.
- Stewardship—Uses FMC resources wisely; respects the time and resources of patients, family and peers; shows pride in FMC and gives back to the Center and community with time, talent and /or money.
- Agility—Demonstrates courage to take initiative to find creative solutions; anticipates concerns and responds promptly; minimizes bureaucracy and explores opportunity for growth.
- Teamwork—Works collaboratively, not in silos; treats others with courtesy and respect; assumes good intent and welcomes differing viewpoints; creates a spirit of belonging and fellowship within FMC; embraces the FMC culture.
- Commitment and Engagement
- Quality—Demonstrates commitment to improve individual performance and contributes to team accomplishments and quality improvement initiatives.
- Safety—Creates and maintains a safe and clean work environment and reports unsafe conditions to the appropriate individuals.
- Service—Recognizes and anticipates the needs of customers and strives to surpass customer expectations; utilizes AIDET, TeamSTEPPS and other tools to avoid and/or resolve concerns with the best possible outcome.
- Sustainability—Demonstrates timely, accurate and cost-conscious use of resources in the daily work.
- Personal Engagement
- Organization Commitment—Complies with FMC policies, procedures, work instructions and guidelines; reports compliance or ethical concerns to appropriate personnel; does not gossip but works to create a positive work experience with others.
- Personal Commitment—Demonstrates ownership of the job; willing to step up and help others; works across departmental lines; is fully present at work—physically and emotionally; maximizes own talents and that of others.
- Personal Growth—Demonstrates a commitment to ongoing learning; completes all mandatory education and participates in learning events/opportunities/experiences to enhance on-the-job performance.
- Essential Job Functions
Job Expectations and Responsibilities:
- Ensures compliance with all aspects of 340B program and implements all applicable aspects of the Office of Pharmacy Affairs guidance as well as Fairfield Medical Center’s policy and procedures.
- Must maintain knowledge of the policy changes that impact the 340B program which includes, but not limited to, HRSA/OPA rules and Medicaid changes
- Prepares and assists in the monitoring, various tracking and reporting measurements to ensure compliance with program.
- Conduct monthly audits of all 340B eligible locations to verify adherence the 340B program guidelines and policies
- Analyze utilization of the program and existing software to identify ways to compliantly use the 340B program to its fullest extent
- Assist in implementing new software package(s) and other changes in business practice based on changing regulations and policies
- Assure appropriate safeguards and system integrity
- Manage purchasing, receiving and inventory control processes
- Continuously monitor product min/max levels to effectively balance product availability and cost efficient inventory control
- Perform annual inventory and monthly [or other interval] cycle counts Responsible for maintenance and testing of tracking software
- Maintain system databases to reflect changes in the drug formulary or product specifications
- Monitor ordering processes, integrating most current pricing from wholesaler, analyze invoices, shipping, and inventory processes
- Responsible for documentation and updating of policy and procedures as necessary.
- Review and refine 340B cost savings report detailing purchasing, and replacement practices, as well as dispensing patterns
- Integrate information from the pharmacy chargemaster system into the 340B split-billing computer system and incorporate that information into auditable and compliant processes
- Integrate information from the facility billing and patient registration processes into the 340B split-billing computer system and incorporate that information into auditable and compliant processes
- Works with necessary affiliated departments, acting as the liaison, to ensure compliance of the program.
- Performs other compliance/auditing functions as assigned.
Physical Capacity Demand
Be able to hear and understand verbal and telephone conversations. Be able to communicate effectively with patients/customers and other hospital staff via verbal or written means. Ability to see computer screens, read and understand written communications.
Complies with state and federal laws for employee health requirements, such as TB testing and other requirements (see Employee Health Policy for specific requirements).
For specific physical demands of position, including vision, hearing, repetitive motion environment, see attached Description of Physical Demands. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the positions.
Medium Work: Exerting up to 20-50 pounds of force occasionally, and/or up to 10-25 pounds of force
frequently, and/or a negligible up to 10 pounds amount of force often.
Psychological/Mental – analytical abilities, memory, problem-solving and creativity
Physiological- Potential Exposures: Electrical equipment
Cognitive-Communication and collaboration with other co-workers, physicians, other employees, and patients and families; prioritizing and time management; persuasiveness and judgment
Environmental-no special considerations
Protective Equipment- no special considerations
Fairfield Medical Center