Getting You Copies of Your Medical Records Is Our Pleasure
Pro tip:
Fairfield Medical Center’s Medical Records team is happy to work with new or referring providers to determine what records are most relevant to your care. For example, some offices or specialists only request specific lab results or visit notes within the past several months or years while others request a full report of your healthcare history.
If you’re unsure what records need transferred, talk with your provider or our team about best options to ensure seamless communication.
Your Information at Your Fingertips
My FMC Portal will help you manage your health and wellness by keeping you connected in a secure environment to access records and other information related to your healthcare.
Click Here to learn about My FMC Portal and to access your records.
Electronic Request for Records
Fairfield Medical Center now offers an Online Patient Record Request tool for the following individuals to request patient records:
- Patients requesting their own records
- Parents of minor patients requesting records
- Caregivers acting on behalf of a patient (i.e. Power of Attorney)
The Online tool verifies your identity by asking for a photo of your driver’s license, which can be taken via webcam or smartphone. There is not an additional charge to use this service.
Please note, Chrome, Safari and Firefox are the recommended browsers for this application. If you encounter any issues with your electronic request, please call 740-687-8053, option 5.
Download and Print the Medical Release Authorization Form Below:
Authorization for Medical Information Form (PDF)
Download and complete the form in its entirety to include name, date of birth, types and dates of service, and to whom you wish your information to be sent or released. To avoid delays in your request, please be certain to complete all fields of the form.
Make sure to sign and date the authorization. If requesting information for someone other than yourself, you will need to provide one of the following:
- Healthcare Power of Attorney (restrictions may apply)
- Executive of Estate paperwork and Death Certificate
- Custody Papers (if applicable)
The Authorization for Release of Information form may be mailed to:
Fairfield Medical Center
Attn: Medical Records/Release of Info
401 North Ewing Street
Lancaster, Ohio 43130
or faxed to: 740-687-8935.
or emailed to medical.records@fmchealth.org
Or you may visit us at the Medical Records Department, on the first floor, Monday to Friday 8 a.m.-4:30 p.m. Please be sure to include the address of the person to whom you wish the records to be sent.
Include the phone number and fax number, if you wish the information to be sent to a physician. We typically only fax records to physician’s offices, if they are needed sooner than can be sent by mail.
If you wish to personally pick-up the copies, please bring a photo ID (driver’s license, state ID, employment badge, etc.) to the Medical Records Department, located on the first floor at Fairfield Medical Center.
Request Turnaround
Requests are typically completed in the order that they are received. We are required by law to send your information within 30 days of receipt of your request, with the allowance of one 30-day extension.
If you anticipate an urgent need for your medical information (for example, an upcoming doctors appointment) please indicate on your Authorization form, the date by which your doctor will need the information or contact us to speak to a Release of Information Technician Monday through Friday between 8 a.m. – 4:30 p.m.
If you are attempting to reach a Release of Information Technician between the hours of 8 a.m. – 4:30 p.m. on Monday through Friday, please call 740-687-8264 or 740-687-8265.
Cost
There are no fees for a copy of your medical records if the records are being requested for follow up care. There may be a fee if the records are being requested for other purposes.